Guides · Arche HR
Read how the work gets done.
Guides by module, from your first sign-in to your first pay run.
Open the API referenceLast updated September 6, 2026
01 / Getting Started
Getting Started
Set up your company, invite your team, and start using Arche HR.
- Quick Start Guide
Sign in, set up your company, and check access to your first workflows.
- Company Setup & User Management
Company settings, departments, teams, org chart, user accounts, and billing.
- Arche on Mobile
Sign in with two-factor, clock in with location, view payslips, approve requests, and use the AI Assistant from the mobile app.
- Roles & Permissions
Read the role matrix and understand permissions, company scope and module access.
02 / Employee Management
Employee Management
Manage employee records, org charts, and the company directory.
03 / Payroll
Payroll
Run payroll, manage deductions, generate payslips, and handle statutory compliance: PAYE, NSSF, SHIF, and the Housing Levy.
- Payroll Workflow Guide
Complete walkthrough from creating a pay run to approval and payslips, including the separate-approver control and the two-thirds deduction cap.
- Paying Salaries by M-Pesa
Connect your company M-Pesa account to pay employees directly from a completed pay run.
- Reports & Statutory Filings
Workforce analytics, saved and custom reports, and the Kenya statutory schedules for PAYE, NSSF, SHIF and the Housing Levy.
04 / Leave Management
Leave Management
Configure leave policies, request and approve leave, and track balances.
- Leave Policies & Balances
Leave types, accrual rules, carry-over, blackout periods, public holidays, and balance adjustments.
- Requesting & Approving Leave
Submit leave requests, view team calendars, and manage approvals.
- Taking Overtime as Leave
Approved overtime as days off instead of pay, at the overtime rate: the employee's choice, never expiring, paid out on leaving.
05 / Time & Attendance
Time & Attendance
Track working hours, overtime, and attendance, with scheduling and optional geofencing.
- Time & Attendance
Clock in/out, manual entry, weekly hours, approvals, and corrections.
- Shift Scheduling
Build and publish rosters with templates, availability, swaps, open shifts, and adherence reporting.
- Work Locations, Geofencing & Biometric Devices
Location rules, clock-out exception review, and generic, ZKTeco and Hikvision device ingestion.
06 / Recruiting
Recruiting
Post jobs, manage applicants, and run your hiring pipeline end to end.
07 / Performance & Reviews
Performance & Reviews
Run performance review cycles, set goals, and track feedback.
08 / Compensation & Benefits
Compensation & Benefits
Salary bands, comp reviews, benefits, expenses, and salary advances.
09 / AI Assistant
AI Assistant
Ask questions in plain language and get answers from your own company data.
- Using the AI Assistant
What the assistant can look up and do, how Tools and Agentic work, and how you approve a proposed change.
- Switch between Classic and AI mode
The two layouts, how to switch, what the Inbox shows, and early access for AI mode.
- AI Privacy & PII Handling
Redaction settings, feature-specific handling and sensitive audit-data limits.
10 / Administration
Administration
Audit logging, data exports, documents, and compliance tracking.
- Alerts & Notifications
Every alert Arche sends, who is told, and how each person chooses what reaches them.
- Audit Log & Data Export
What the audit trail records, and how to request and download data exports.
- Documents, HR Policies & Compliance
Company documents, published HR policies, compliance documents, and the compliance calendar.
11 / Compliance & Security
Compliance & Security
Implemented security controls, access boundaries, and data-protection policy.
12 / Integrations & API
Integrations & API
Connect Arche with external tools and build custom integrations.
- Accounting Integration
Connect Xero or QuickBooks Online, map your chart of accounts, and post each completed pay run as one balanced journal.
- API Reference (Swagger)
Interactive API documentation: explore endpoints, test requests, and view schemas.
- Webhooks
Register endpoints, verify HMAC-signed deliveries, and send test events.
- API AuthenticationComing soon
JWT-based authentication, API tokens, and the X-Company-Id header.
13 / Reports & Analytics
Reports & Analytics
Built-in reports for headcount, payroll, leave, and data exports.
- Reports & Statutory Filings
Workforce analytics, saved and custom reports, and the Kenya statutory schedules for PAYE, NSSF, SHIF and the Housing Levy.
- Dashboard AnalyticsComing soon
Workforce metrics, headcount trends, and department breakdowns.
Build on the same records
Everything the app does, the API does too.
Explore endpoints, test requests and view schemas in the interactive Swagger documentation.
Open the API referenceCan't find it? Send us a message or email support@arche.co.ke.